The Ultimate HR Policies & Procedures Document for General Practitioners

Welcome to our General Practitioner (GP) practice! This document outlines the HR policies and procedures that govern your employment with us as a GP. It covers various aspects of your employment journey, including recruitment, employment contracts, working hours, leave of absence, performance management, compensation and benefits, code of conduct, health and safety, termination of employment, and grievance and complaints procedures.

1. Introduction

Welcome to our General Practitioner (GP) practice! This document outlines the HR policies and procedures that govern your employment with us as a GP. It covers various aspects of your employment journey, including recruitment, employment contracts, working hours, leave of absence, performance management, compensation and benefits, code of conduct, health and safety, termination of employment, and grievance and complaints procedures.

Please read this document carefully and familiarize yourself with our policies and procedures. If you have any questions or require further clarification, don’t hesitate to reach out to the HR department.

2. Employment

2.1 Recruitment and Selection

We strive to hire highly qualified GPs who align with our values and meet the required skills and experience. Our recruitment and selection process ensures fairness and equal opportunity for all candidates. The selection process typically involves an application review, interviews, reference checks, and, if necessary, assessments.

2.2 Employment Contracts

Upon successful selection, you will be required to sign an employment contract that outlines the terms and conditions of your employment. This contract will include details such as your position, remuneration, working hours, leave entitlements, and termination procedures.

2.3 Probation Period

All new GPs will undergo a probation period of [insert duration, e.g., 3 months]. During this time, both the employer and the GP will assess the suitability of the employment relationship. The probation period can be extended if necessary.

2.4 Working Hours

As a GP, your working hours will be [insert working hours, e.g., Monday to Friday, 9:00 AM to 5:00 PM]. Additional on-call or weekend shifts may be required based on business needs. It is essential to adhere to the agreed-upon schedule and promptly notify any changes or absences.

2.5 Leave of Absence

We offer various types of leaves, including annual leave, sick leave, maternity/paternity leave, and compassionate leave. The specific leave entitlements and procedures are outlined in our Leave of Absence Policy, which you can access on our HR portal.

2.6 Remote Work

We understand the need for flexibility, and in certain circumstances, remote work may be allowed. Remote work arrangements are subject to approval and must comply with our Remote Work Policy. Please discuss any remote work requirements with your supervisor.

2.7 Performance Management

We believe in continuous growth and development. Performance reviews will be conducted periodically to assess performance, provide feedback, and discuss career progression. Our performance management process aims to support your professional development and improve patient care.

3. Compensation and Benefits

3.1 Salary and Payroll

Your salary will be paid on a [frequency, e.g., monthly] basis and will be commensurate with your qualifications and experience. Payroll details, including tax deductions and payment methods, will be communicated to you upon employment.

3.2 Benefits Package

We offer a comprehensive benefits package that includes health insurance, retirement plans, and other employee benefits. The specific details of the benefits package will be provided separately.

3.3 Reimbursement of Expenses

Reasonable and approved expenses incurred as part of your duties will be reimbursed according to our Expense Reimbursement Policy. Ensure to submit accurate expense reports along with necessary receipts.

3.4 Professional Development

We encourage continuous learning and professional growth. You may be eligible for professional development opportunities, such as attending conferences, workshops, or pursuing further education. Discuss your development goals with your supervisor, who will provide guidance and support.

4. Code of Conduct

4.1 Ethical Standards

As a GP, you are expected to uphold the highest ethical standards in your practice. This includes maintaining patient confidentiality, acting in the best interests of the patients, and following evidence-based medical practices.

4.2 Confidentiality

Ensure strict adherence to patient confidentiality rules outlined in the Health Information Privacy Policy. Any breach of patient privacy or unauthorized disclosure of patient information may result in disciplinary action.

4.3 Conflict of Interest

GPs are required to disclose any conflicts of interest that may arise in the course of their practice. This includes financial interests, relationships with pharmaceutical companies, or any other situations that may compromise patient care or professional judgment.

4.4 Professionalism and Communication

Maintain a professional and respectful attitude towards colleagues, patients, and other stakeholders. Effective communication, both verbal and written, is crucial for providing quality patient care. Clear and concise documentation of patient records is a mandatory requirement.

5. Health and Safety

5.1 Workplace Safety

We are committed to providing a safe and healthy working environment. Familiarize yourself with the Workplace Safety Policy and report any hazards or unsafe conditions to your supervisor or the designated safety officer.

5.2 Reporting Incidents and Accidents

In case of any work-related accidents or incidents, immediately report them to your supervisor and complete the necessary incident reporting forms. Timely reporting helps us identify and rectify any potential hazards or risks.

5.3 Infection Control

Adhere to our Infection Control Policy to minimize the risk of infection transmission. Follow proper hand hygiene, personal protective equipment (PPE) protocols, and other infection control measures to ensure patient safety.

5.4 Mental Health and Wellbeing

We recognize the importance of mental health and wellbeing. If you require support, reach out to your supervisor or the HR department to discuss available resources and assistance.

6. Termination of Employment

6.1 Resignation

If you wish to resign from your position, provide written notice as per your employment contract. This allows us to plan for a smooth transition. Exit interviews may be conducted to gather feedback and improve our processes.

6.2 Termination by Employer

Termination by the employer may occur due to various reasons, such as poor performance, misconduct, or organizational changes. The termination process will follow the guidelines outlined in our Termination Policy and comply with applicable employment laws.

6.3 Exit Process

Upon termination, you will be required to return all company property, confidential information, and any other assets entrusted to you. An exit interview may be conducted to gather feedback and ensure a seamless transition.

7. Grievance and Complaints

7.1 Reporting Grievances

If you have any grievances or concerns, we have a Grievance Handling Policy in place. Report your grievances to your supervisor, HR representative, or the designated grievance officer